Tips of Microsoft Word


Handy Tips on Microsoft Word









These tips are necessary evils, but most works in almost every Windows program, and most are easy to remember. So get to
work memorize, memorize, memorize…



Link To Download Document:
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Adding Horizontal Dividers in Word


To add a variety of
horizontal dividers in Word, type three
characters and press enter.


Type Out a Table in Word


You can create tables in Microsoft Word by simply typing out a string of PLUS SIGNS (+) and MINUS SIGNS (-).


Start the row with a PLUS SIGN (+) and then type MINUS SIGN (-) until you
have the olumn width you want. To add a new column type PLUS SIGN (+) again.
When you're done type a final PLUS SIGN (+) and press ENTER. Word turns your
text into a table. To add more rows to your table, move to the last cell in
the table and press TAB.



Filling Word Documents with Pretend Text


If you want to fill a page(s) with text to test something like printing, but don't want to spend time pasting the same phrase over and over,


Type in =rand(x,y) and press "enter" .


Where
x and y are replaced by numbers.

X would be the number of paragraphs

Y would be the number of sentences in a paragraph.

The text that gets generated is ‘The quick brown fox jumps over the lazy dog
.’



Select a vertical block of text



Press Alt + drag


Quickly Replicate Text or Graphics in Word



Here's a quick way to make copies of text or graphics in Word:


1. Select the item or text you want to copy.


2. Press and hold down the CTRL key.


3. Then use the mouse to drag the item to the desired
position.


A
copy of the original item is made right where you
want it. This is helpful when you're creating a document that will
include a lot of repeated text or images.


Quickly Change Font Size in Office



To quickly change the font size in your Office application (Word, Front Page, Publisher
or PowerPoint):


1.
Highlight the text you want to change


2.
Press:



CTRL+SHIFT+> - To
Increase the size


CTRL+SHIFT+< - To Decrease the size



Use your keyboard to quickly change the case of text in Microsoft Word


Select the text you want to change and press SHIFT+F3. Each time you press the
F3 key, the text case switches between Title Case, UPPERCASE, and lowercase.


Insert Current Date and Time in Word



You can insert the current date or time in a Word document using keyboard shortcuts.
Here's how:


1.Position the cursor where you want to insert the date or time.


2.Do one of the following:


· To insert the date, press ALT+SHIFT+D.


· To insert the time, press ALT+SHIFT+T.



Close all word documents without closing Word


Shift + click the File menu then select Close All



Shift + clicking on the File menu give one more option Save All



Return to the last place you were working


Return to the last place you were working or the place
before that or before that.


Press Shift + F5 repeatedly to return to last 5 cursor positions (even if one of those positions is in another open document).


This one’s even cleverer, when you first open a document, press shift +
F5 to jump to the last place you or someone else edited before closing the document.



Cycle through all open documents




To cycle through all open documents press Ctrl + F6 +F6 +F6….



It works for Photoshop and others applications as well.



Whether you’re saving a file or opening a file try these shortcuts



Alt +
1 Go
to previous folder



Alt + 2 Go up one folder level



Alt + 3 Search the web



Alt + 4 or Delete deletes selected file.



Alt + 5 Create a new folder



Alt + 6 repeatedly Cycle through all views.



Alt + 7 Display the Tools menu


Determining Formatting in Word


To determine what formatting is applied to a particular
paragraph in Word:


1. Go to Help / What's This?


2. When the cursor changes to a question mark, click on the paragraph.


3. Information such as font and size, alignment, indent, spacing and margins will show.



Reducing the File Size of Word Documents


If you have make documents using MS Word and you make many
formatting changes for the paragraph, fonts, page etc., you will see
your file size gets bigger. Microsoft Word saves files by blocking, so any change
you made for your document it will create a new block with the new
formatting and disappear the old block without deleting it from the file.


You can solve this problem.


1. If you open your file and select File \ Save As and give your file a new name, it will save only the active blocks with out the old ones.


2. If you compare the two files you will see a difference in size


There is, however, a much easier way.


1. Choose Tools


2. Options...


3. Open the Save tab


4. Uncheck Allow Fast Saves

This makes Word rewrite the entire document file from scratch each time it is saved. The save command takes slightly longer, but your files can be drastically smaller (especially if you've done lots of formatting changes).

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Command Name



Modifiers



Key



Menu



About







Help



All Caps



Ctrl+Shift+



A





Annotation



Alt+Ctrl+



M





App Maximize



Alt+



F10





App Restore



Alt+



F5





Apply Heading1



Alt+Ctrl+



1





Apply Heading2



Alt+Ctrl+



2





Apply Heading3



Alt+Ctrl+



3





Apply List Bullet



Ctrl+Shift+



L





Arrange All







Window



Auto Correct







Tools



Auto Format



Alt+Ctrl+



K





Auto Format Begin







Format



Auto Summarize Begin







Tools



Auto Text





F3





Auto Text



Alt+Ctrl+



V





Background Fill Effect







Format
Background



Background More Colors







Format
Background



Bold



Ctrl+



B





Bold



Ctrl+Shift+



B





Bookmark



Ctrl+Shift+



F5



Insert



Bookshelf Lookup Reference







Tools



Break







Insert



Browse Next



Ctrl+



Page
Down





Browse Prev



Ctrl+



Page
Up





Browse Sel



Alt+Ctrl+



Home





Cancel





Esc





Center Para



Ctrl+



E





Change Case







Format



Change Case



Shift+



F3





Char Left





Left





Char Left Extend



Shift+



Left





Char Right





Right





Char Right Extend



Shift+



Right





Clear





Del



Edit



Clip Art







Picture
Menu



Close







File



Close Pane



Alt+Shift+



C





Column Break



Ctrl+Shift+



Enter





Column Select



Ctrl+Shift+



F8





Compare Versions







Track
Changes Menu



Copy



Ctrl+



C





Copy



Ctrl+



Ins





Copy Format



Ctrl+Shift+



C





Copy Text



Shift+



F2





Create Auto Text



Alt+



F3





Cross Reference







Insert



Customize







Tools



Customize Add Menu Shortcut



Alt+Ctrl+



=





Customize Keyboard Shortcut



Alt+Ctrl+



Num
+





Customize Remove Menu Shortcut



Alt+Ctrl+



-





Cut



Ctrl+



X





Cut



Shift+



Del





Date Field



Alt+Shift+



D





Date Time







Insert



Delete Back Word



Ctrl+



Backspace





Delete Word



Ctrl+



Del





Do Field Click



Alt+Shift+



F9





Doc Close



Ctrl+



W



System



Doc Close



Ctrl+



F4



System



Doc Maximize



Ctrl+



F10



System



Doc Minimize







System



Doc Move



Ctrl+



F7



System



Doc Restore



Ctrl+



F5



System



Doc Size



Ctrl+



F8



System



Doc Split



Alt+Ctrl+



S



Window



Double Underline



Ctrl+Shift+



D





Draw Group







Draw



Draw Picture Automatic







Image
Control



Draw Picture Black and White







Image
Control



Draw Picture Grayscale







Image
Control



Draw Picture Watermark







Image
Control



Draw Regroup







Draw



Draw Set Arrow Style







Arrow



Draw Shadow Color







Shadow
Color



Draw Shadow Customize







Shadow



Draw Shadow Semi Transparent Toggle







Shadow
Color



Draw Show Auto Shapes and Drawing Toolbars







Picture
Menu



Draw Snap to Grid







Draw



Draw Ungroup







Draw



Draw Word Art Align Center







WordArt
Alignment



Draw Word Art Align Left







WordArt
Alignment



Draw Word Art Align Letter Justify







WordArt
Alignment



Draw Word Art Align Right







WordArt
Alignment



Draw Word Art Align Stretch Justify







WordArt
Alignment



Draw Word Art Align Word Justify







WordArt
Alignment



Draw Word Art Kern







WordArt
Tracking



Draw Word Art Spacing Loose







WordArt
Tracking



Draw Word Art Spacing Normal







WordArt
Tracking



Draw Word Art Spacing Tight







WordArt
Tracking



Draw Word Art Spacing Very Loose







WordArt
Tracking



Draw Word Art Spacing Very Tight







WordArt
Tracking



Draw3 DColor







Extrusion
Color



Draw3 DCustomize







3-D
Effect



Draw3 DDepth Infinite







Extrusion
Depth



Draw3 DDepth0







Extrusion
Depth



Draw3 DDepth1







Extrusion
Depth



Draw3 DDepth2







Extrusion
Depth



Draw3 DDepth3







Extrusion
Depth



Draw3 DDepth4







Extrusion
Depth



Draw3 DLighting Flat







3-D
Lighting



Draw3 DLighting Harsh







3-D
Lighting



Draw3 DLighting Normal







3-D
Lighting



Draw3 DParallel







Extrusion
Direction



Draw3 DPerspective







Extrusion
Direction



Draw3 DSurface Matte







3-D
Surface Material



Draw3 DSurface Metal







3-D
Surface Material



Draw3 DSurface Plastic







3-D
Surface Material



Draw3 DWire Frame







3-D
Surface Material



Drawing Object Wrap None







Text
Wrapping



Drawing Object Wrap Square







Text
Wrapping



Drawing Object Wrap Through







Text
Wrapping



Drawing Object Wrap Tight







Text
Wrapping



Drawing Object Wrap Top Bottom







Text
Wrapping



End of Column



Alt+



Page
Down





End of Column



Alt+Shift+



Page
Down





End of Doc Extend



Ctrl+Shift+



End





End of Document



Ctrl+



End





End of Line





End





End of Line Extend



Shift+



End





End of Row



Alt+



End





End of Row



Alt+Shift+



End





End of Window



Alt+Ctrl+



Page
Down





End of Window Extend



Alt+Ctrl+Shift+



Page
Down





Endnote Now



Alt+Ctrl+



E





Envelopes and Labels







Tools



Exit



Alt+



F4



File



Extend Selection





F8





Field







Insert



Field Chars



Ctrl+



F9





Field Codes



Alt+



F9





Find



Ctrl+



F



Edit



Font



Ctrl+



D





Font



Ctrl+Shift+



F





Font Size Select



Ctrl+Shift+



P





Footnote







Insert



Footnote Now



Alt+Ctrl+



F





Footnotes







View



Formula







Table



Go Back



Shift+



F5





Go Back



Alt+Ctrl+



Z





Go To



Ctrl+



G



Edit



Go To





F5



Edit



Gridlines







Table



Grow Font



Ctrl+Shift+



.





Grow Font One Point



Ctrl+



]





Hanging Indent



Ctrl+



T





Header







View



Header Footer Link



Alt+Shift+



R





Headings







Table



Help





F1





Hidden



Ctrl+Shift+



H





Hyperlink



Ctrl+



K





Indent



Ctrl+



M





Index and Tables







Insert



Italic



Ctrl+



I





Italic



Ctrl+Shift+



I





Justify Para



Ctrl+



J





Language







Language



Left Para



Ctrl+



L





Letter Properties







Tools



Line Down





Down





Line Down Extend



Shift+



Down





Line Up





Up





Line Up Extend



Shift+



Up





Links







Edit



List Num Field



Alt+Ctrl+



L





Lock Fields



Ctrl+



3





Lock Fields



Ctrl+



F11





Macro



Alt+



F8





Mail Merge Check



Alt+Shift+



K





Mail Merge Edit Data Source



Alt+Shift+



E





Mail Merge to Doc



Alt+Shift+



N





Mail Merge to Printer



Alt+Shift+



M





Mark Citation



Alt+Shift+



I





Mark Index Entry



Alt+Shift+



X





Mark Table of Contents Entry



Alt+Shift+



O





Master Document







View



Menu Mode





F10





Merge Field



Alt+Shift+



F





Merge Revisions







Tools



Microsoft On The Web1







Microsoft
on the Web



Microsoft On The Web10







Microsoft
on the Web



Microsoft On The Web11







Microsoft
on the Web



Microsoft On The Web12







Microsoft
on the Web



Microsoft On The Web13







Microsoft
on the Web



Microsoft On The Web14







Microsoft
on the Web



Microsoft On The Web15







Microsoft
on the Web



Microsoft On The Web16







Microsoft
on the Web



Microsoft On The Web17







Microsoft
on the Web



Microsoft On The Web2







Microsoft
on the Web



Microsoft On The Web3







Microsoft
on the Web



Microsoft On The Web4







Microsoft
on the Web



Microsoft On The Web5







Microsoft
on the Web



Microsoft On The Web6







Microsoft
on the Web



Microsoft On The Web7







Microsoft
on the Web



Microsoft On The Web8







Microsoft
on the Web



Microsoft On The Web9







Microsoft
on the Web



Microsoft System Info



Alt+Ctrl+



F1





Move Text





F2





New



Ctrl+



N



File



New Window







Window



Next Cell





Tab





Next Field





F11





Next Field



Alt+



F1





Next Misspelling



Alt+



F7





Next Object



Alt+



Down





Next Window



Ctrl+



F6





Next Window



Alt+



F6





Normal



Alt+Ctrl+



N



View



Normal Style



Ctrl+Shift+



N





Normal Style



Alt+Shift+



Num
5





Object







Insert



Office Drawing







Picture
Menu



Online







View



Open



Ctrl+



O





Open



Ctrl+



F12





Open



Alt+Ctrl+



F2





Open or Close Up Para



Ctrl+



0





Options







Tools



Other Pane





F6





Other Pane



Shift+



F6





Outline



Alt+Ctrl+



O



View



Outline Collapse



Alt+Shift+



-





Outline Collapse



Alt+Shift+



Num
-





Outline Demote



Alt+Shift+



Right





Outline Expand



Alt+Shift+



=





Outline Expand



Alt+Shift+



Num
+





Outline Move Down



Alt+Shift+



Down





Outline Move Up



Alt+Shift+



Up





Outline Promote



Alt+Shift+



Left





Outline Show First Line



Alt+Shift+



L





Overtype





Ins





Page



Alt+Ctrl+



P



View



Page Break



Ctrl+



Enter





Page Down





Page
Down





Page Down Extend



Shift+



Page
Down





Page Field



Alt+Shift+



P





Page Numbers







Insert



Page Up





Page
Up





Page Up Extend



Shift+



Page
Up





Para Down



Ctrl+



Down





Para Down Extend



Ctrl+Shift+



Down





Para Up



Ctrl+



Up





Para Up Extend



Ctrl+Shift+



Up





Paste



Ctrl+



V





Paste



Shift+



Ins





Paste As Hyperlink







Edit



Paste Format



Ctrl+Shift+



V





Paste Special







Edit



Photo Editor Scan







Picture
Menu



Post







Send
To



Present It







Send
To



Prev Cell



Shift+



Tab





Prev Field



Shift+



F11





Prev Field



Alt+Shift+



F1





Prev Object



Alt+



Up





Prev Window



Ctrl+Shift+



F6





Prev Window



Alt+Shift+



F6





Print



Ctrl+



P



File



Print



Ctrl+Shift+



F12



File



Print Preview



Ctrl+



F2





Print Preview



Alt+Ctrl+



I





Proofing





F7





Properties







File



Protect Unprotect Document







Tools



Record Macro Toggle







Macro



Redo



Alt+Shift+



Backspace





Redo or Repeat



Ctrl+



Y



Edit



Redo or Repeat





F4



Edit



Redo or Repeat



Alt+



Enter



Edit



Repeat Find



Shift+



F4





Repeat Find



Alt+Ctrl+



Y





Replace



Ctrl+



H



Edit



Reset Char



Ctrl+



Space





Reset Char



Ctrl+Shift+



Z





Reset Para



Ctrl+



Q





Revision Marks Toggle



Ctrl+Shift+



E





Right Para



Ctrl+



R





Routing Slip







Send
To



Save



Ctrl+



S





Save



Shift+



F12





Save



Alt+Shift+



F2





Save As





F12



File



Save Html







File



Select All



Ctrl+



A



Edit



Select All



Ctrl+



Num
5



Edit



Select All



Ctrl+



Num
5



Edit



Select Column







Table



Select Row







Table



Select Table



Alt+



Num
5



Table



Send to Fax







Send
To



Show All



Ctrl+Shift+



8





Show All Headings



Alt+Shift+



A





Show All Headings



Alt+Shift+



A





Show Heading1



Alt+Shift+



1





Show Heading2



Alt+Shift+



2





Show Heading3



Alt+Shift+



3





Show Heading4



Alt+Shift+



4





Show Heading5



Alt+Shift+



5





Show Heading6



Alt+Shift+



6





Show Heading7



Alt+Shift+



7





Show Heading8



Alt+Shift+



8





Show Heading9



Alt+Shift+



9





Shrink Font



Ctrl+Shift+



,





Shrink Font One Point



Ctrl+



[





Shrink Selection



Shift+



F8





Small Caps



Ctrl+Shift+



K





Sort







Table



Space Para1



Ctrl+



1





Space Para15



Ctrl+



5





Space Para2



Ctrl+



2





Spike



Ctrl+Shift+



F3





Spike



Ctrl+



F3





Split







Table



Start of Column



Alt+



Page
Up





Start of Column



Alt+Shift+



Page
Up





Start of Doc Extend



Ctrl+Shift+



Home





Start of Document



Ctrl+



Home





Start of Line





Home





Start of Line Extend



Shift+



Home





Start of Row



Alt+



Home





Start of Row



Alt+Shift+



Home





Start of Window



Alt+Ctrl+



Page
Up





Start of Window Extend



Alt+Ctrl+Shift+



Page
Up





Style



Ctrl+Shift+



S





Style Gallery







Format



Subscript



Ctrl+



=





Superscript



Ctrl+Shift+



=





Symbol







Insert



Symbol Font



Ctrl+Shift+



Q





Tabs







Format



Templates







Tools



Thesaurus



Shift+



F7





Time Field



Alt+Shift+



T





To or from Text







Table



Toggle Field Display



Shift+



F9





Toggle Master Subdocs



Ctrl+



\





Tool



Shift+



F1





Toolbars







View



Un Hang



Ctrl+Shift+



T





Un Indent



Ctrl+Shift+



M





Underline



Ctrl+



U





Underline



Ctrl+Shift+



U





Undo



Ctrl+



Z





Undo



Alt+



Backspace





Unlink Fields



Ctrl+



6





Unlink Fields



Ctrl+Shift+



F9





Unlock Fields



Ctrl+



4





Unlock Fields



Ctrl+Shift+



F11





Update Auto Format



Alt+Ctrl+



U





Update Fields





F9





Update Fields



Alt+Shift+



U





Update Source



Ctrl+Shift+



F7





VBCode



Alt+



F11





Versions







File



Web Go Back



Alt+



Left





Web Go Forward



Alt+



Right





Word Count







Tools



Word Left



Ctrl+



Left





Word Left Extend



Ctrl+Shift+



Left





Word Perfect Help







Help



Word Right



Ctrl+



Right





Word Right Extend



Ctrl+Shift+



Right





Word Underline



Ctrl+Shift+



W





Wrap Boundary







Text
Wrapping



*
Shortcut key to mouse right click Shift + F10.





Link To Download Document:
http://www.ziddu.com/download/4225060/HandyTipsofMicrosoftWord.doc.html

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